OverviewEfficient handling of electronic document with electronic tray
DocuWorks Tray 2 is a DocuWorks option software that allows you to efficiently handle electronic documents.
DocuWorks Tray is linked with our multifunction device and can be used to improve the business process.
Enables transfer of documents amongst multiple users on the network
By creating the bridge for storage location of DocuWorks Tray with the shared folder, documents can be transfer between users easily. Simply drag and drop the electronic document using the tray gadget, the same way like placing paper documents into a physical tray, except doing this digitally.
Notification for arrival of new document is indicated by a pop-up window, sound, and icon.
When a new document is placed in the electronic tray, a "New Notification" screen pops up with a sound. In addition, a "NEW" icon appears in the tray gadget to signal the arrival of a document. Thus you can take care of urgent business matter immediately and expedite the business process.
Advanced thumbnail view of DocuWorks documents in the tray
Double-click the tray gadget to open the tray window and view thumbnails of documents. Thumbnail view in DocuWorks format can be enlarge by holding down "Ctrl" and "Shift" key together. This can help you in identifying prioritised action marked on the document using the electronic stamp and electronic notepad.
Deliver electronic documents to multiple users
You can deliver the same electronic document to multiple users with one simple operation. The document is display as "NEW" if unattended and disappear from the electronic tray after it is retrieved. Documents in the business process flow can be monitored easily by viewing the tray status.
Bring efficiency to business process with visualization of workflow
Display all the trays related to your current task on the desktop to intuitively determine the number and flow of documents that need to be process at each step. This allows you to check for bottleneck and load of the business processes and improve in efficiency.
Link with multifunction device
Faxed or scanned documents stored in the mailbox of a multifunction device* can be automatically convert into DocuWorks documents and saved in the electronic tray. The notification function allows you to get instant notification from your PC of new document received, enabling you to efficiently receive orders by fax and reduce unnecessary paper work.
* Device with ApeosPort / DocuCentre-III or later scanning function.
Link tray with Working Folder Service*
Working Folder, a Fuji Xerox cloud service, can be used as the location to save document trays. This enables secure document sharing with other companies and clients via the internet. You can view from the "operation history" to find out who and when accessed (stored / retrieved) each document and view their usage activity on each folder.
* A separate service agreement is necessary.
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