Business Process Optimization

Business Process Optimization

Overview

Fuji Xerox business process optimization (BPO) services help streamline your business process workflow with fast, accurate, secure and managed outsourcing model by our best practice people, process and technology.

Imaging & Document Management Services

Fuji Xerox Imaging and Document Management Services streamline your document workflow for optimal cost efficiency and response time. Our team provides comprehensive capabilities, from document scanning and conversion through electronic document management and storage. Reduce unnecessary waste of time and money spent on searching for information and storing paper. Achieve instant access to information that gives your firm a competitive edge.

To remain competitive today, companies are continually looking to simplify how they do business. Business simplification is key to reducing costs, increasing responsiveness, and improving decision-making. The fast moving business and technological environment is driving the need to create, use and manage documents in more productive and resource efficient ways. Further, the development of new compliance standards and the push towards the global sharing and management of knowledge is also driving the need for effective document management control and use.

 

  • Assessment using Lean Six Sigma to analyze your existing business processes and discover opportunities for improvement.
  • Workflow optimization to automate and integrate document-driven processes aligned to your business metrics.
  • Document preparation from receiving, managing and tracking of documents throughout the entire imaging process to ensure quality.
  • Document imaging using world-class document scanning technology and resources.
  • Indexing of data achieve accurate and complete access to information at the point of need.
  • Document warehousing and repository services for efficient content and record storage management at your location or at a secure Fuji Xerox facility, including disposal of paper documents.
  • Job order tracking to assure quality through appropriate controls and guaranteed service-level agreements.

Document scanning and processing with Fuji Xerox Imaging and Document Management Services provide a number of significant benefits for your business:

  • Enhanced productivity with streamlined work processes to capture critical business information, automate routing and improve search and retrieval of the information efficiently when you need it.
  • Reduced hard-copy document storage costs with document scanning.
  • Improved time to market and better response to customers within department functions with instant access to scanned document information from any desktop.
  • Accurate reporting of digitized documents that boost throughput for information-intense processes and improve the quality of documentation that draws content from multiple sources.
  • Commitment and accountability leveraging leading-edge technologies to drive value to support your business requirements.

Imaging Document Management Services Brochure

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Managed Account Payable Services

Fuji Xerox Managed Account Payable Services help you to manage finance processes more cost effectively. Using business process transformation, we digitize and streamline the flow of "unstructured" documents like invoices, purchasing order, delivery note from incoming channels like postal mail, e-mail and fax, integrate them to your existing Enterprise Resource Planning (ERP) system. By providing your finance people with easy, web-based access to the information they need, we help you accelerate processes, improve accuracy, increase visibility and manageability.

The drive for increased efficiency, faster workflows and reduced costs has led to the widespread intention to automate Account Payable function through investment in technology. However, such automation is costly, hard to justify and difficult to implement successfully which force most enterprise to still rely on manual, paper intensive processes. It may cause error, delayed payment, dispute, and lost early payment discounts. Most importantly posting tremendous difficulty to hve accurate finance projection and planning.

 

  • Assessments based on standardized metrics and solutions for digitizing and automating accounts payable processes.
  • Workflow optimization to digitize documents and integrate them into your Enterprise Resource Planning systems.
  • Document outsourcing including imaging, indexing, storing, and disposing of documents through our Business Process Outsourcing Center.
  • Information access of accurate, up to date information to easier resolution of disputes and exception handling
  • Consistent service levels and simplification of key performance indicators that support financial compliance requirements.

Business process reengineering and outsourcing with Fuji Xerox Finance and Administration Services offers a number of significant benefits for your company:

  • Improve your organization internal controls, ensure compliance, and reduce risk with an auditable record of financial documents.
  • Reduced cost of operations by automating and outsourcing these processes to yield significant savings and productivity improvements.
  • Improved customer service through more efficient processes, delivering a significant improvement in supplier relationships.
  • Leveraging existing investments and increase value by integrating the unstructured supporting documents within your financial processes into the Enterprise Resource Planning system you've already invested in.
  • Improved cash management by taking maximum advantage of early payment discounts and save by reducing late payment penalties.
  • 100% traceability and visibility. 

Managed Account Payable Services Brochure

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Finance and Administration Services

Fuji Xerox Finance and Administration Services help you manage financial processes more profitably. Using business process reengineering, we digitize and streamline the flow of "unstructured" documents from e-mail to faxes, on paper or online – and integrate them into your existing Enterprise Resource Planning data. By providing your finance people with easy, web-based access to the information they need, we help you accelerate processes, improve accuracy, and increase profits.

The drive for increased efficiency, faster workflows and reduced costs has led to the widespread automation of Accounts Payable and Accounts Receivable functions through investment in systems like ERP and EDI. However, the remaining manual, paper intensive processes can - depending on the size of your company - cost literally millions in errors, delayed payments, unresolved disputes, and lost early payment discounts.

 

  • Assessments based on standardized metrics and solutions for digitizing and automating accounts payable/accounts receivable processes.
  • Workflow optimization to digitize documents and integrate them into your Enterprise Resource Planning systems.
  • Document outsourcing including imaging, indexing, storing, and disposing of documents through our global document management centers.
  • Information access of accurate, up-to-the-minute information to easier resolution of disputes and exceptions and faster decision-making.
  • Consistent service levels and simplification of key performance indicators that support financial compliance requirements.
  • Business process reengineering and outsourcing with Fuji Xerox Finance and Administration Services offers a number of significant benefits for your company:
  • Improve your organization internal controls, ensure compliance, and reduce risk with an auditable record of financial documents.
  • Reduced cost of operations by automating and outsourcing these processes to yield significant savings and productivity improvements.
  • Improved customer service through more efficient processes, delivering a significant improvement in supplier/buyer relationships.
  • Leveraging existing investments and increase value by integrating the unstructured supporting documents within your financial processes into the Enterprise Resource Planning system you've already invested in.
  • Improved cash management by taking maximum advantage of early payment discounts and save by reducing late payment penalties.

Finance Administration Services Brochure

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Product Lifecycle Content Service

Fuji Xerox Product Lifecycle Content Services ensure you have the product content management you need throughout your products' lifecycles. Our comprehensive services help clients create, localise, and manage product documentation for a successful launch through to the customer experience. With an efficient document information lifecycle, you can bring products to market faster, reuse and control sensitive content with greater accuracy, and operate your global operations with greater efficacy.

Every business is under increasing pressure to bring its products and services to market in the shortest possible time. But creating all the documentation that's needed to support a successful, timely launch can be a significant obstacle. Technical publications, training resources, user manuals, marketing material, software and more – all in the right languages and formats – have to be in place and ready to go. And, of course, it doesn‘t stop when the product has been launched.

Standalone document production systems, a lack of centralisation and the outsourcing of individual services to multiple suppliers all fragment the product documentation lifecycle. They interrupt the flow of information and add complexity, cost, and time. With an increasing number of product models and variants for a worldwide market, and customers demanding localised documentation and software, the challenge of managing documentation throughout the product lifecycle is constantly growing.

 

  • Assessment of product documentation needs based on established product lifecycle metrics and Lean Six Sigma methodologies.
  • Workflow optimization by reengineering your processes for more effective product content management from creation through end-of-life maintenance.
  • Content creation including cost-effective design, authoring, and development of all types of product documentation.
  • Translation and localization control and management of multi-language content across your organization's global operations.
  • Product content management and end-to-end workflow support for all your document needs, using global XML-based platform to support authoring, management of source documents and content localization.
  • Secure global content management services to support your documentation needs while protecting your intellectual capital.
  • Publishing and distribution operations including assembly, kitting, mail and fulfillment globally based on Fuji Xerox and Xerox global production network.

Product content management supported by Fuji Xerox Product Lifecycle Content Services provides a number of significant benefits for your organization:

  • Reduced product documentation costs by streamlining every aspect of document production and distribution, including authoring and language translation.
  • Improved operating margins with accurate, up-to-date product documentation that will improve your organization's response to the market.
  • Increased revenue with more effective sales and marketing materials based on improved quality and greater personalization that will enhance customer satisfaction and retention.
  • Greater brand integrity with improved quality and high standards of product and support documentation.
  • Gain control of costs and reduce waste by centralizing and controlling document production on demand, via a single point of contact.

Product Lifecycle Content Service Brochure

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